Microsoft Designer vs. Canva: A Comparison 

Microsoft Designer vs. Canva: A Comparison 

Table of Contents

  • Ayah
  • February 23, 2024

Eye-catching visuals are for attracting top talent and impressing clients. But let’s be real: not everyone is a graphic design whiz. Back in the day, everyone was sticking to tried-and-tested tools like Photoshop, Illustrator, Figma, and Blender. Enter Canva and Microsoft Designer—two buzzy tools that make creating sleek, polished designs easier than baking a cake from a boxed mix. 

So, which magical wizard should your staffing firm pick? Let’s dive into what makes these tools tick and explore how they can work their magic for staffing teams. By the end, you’ll know which one is right for taking your visual game to dazzling new heights. 

Canva: Empowering Easy Design 

Founded by an Australian couple, Canva emerged with the vision of making design accessible to all. In just a decade, the company has skyrocketed to a valuation of $40 billion, boasting over 60 million monthly users across 190 countries.¹ 

Despite its relative youth compared to industry giants like Adobe, Canva leads the graphic design sector with its user-friendly platform. 

For staffing firms, Canva offers a free online graphic design tool that enables easy creation of professional-quality images and designs. Its extensive selection of templates for flyers, social media graphics, and other recruitment/HR content empowers your team to produce visually appealing materials for their hiring efforts quickly. 

Plus, a standout feature is its mobile-friendliness. It allows users to design on the go without needing a desktop computer or laptop. 

Features of Canva: Premier Design Tool for Newbies 

Canva offers various tools that simplify the design process for everyone, regardless of their expertise. Here are some of its coolest features: 

  • Drag-and-drop design: Users can seamlessly drag and drop elements onto their design canvas, facilicating a smooth and rapid process to create professional-quality designs. 
  • Assistant: Search for design elements, easily access features, and receive suggestions on graphics and styles that elevate your designs. 
  • Magic Write: Canva’s AI-driven writing assistant, now accessible across all project types, offers smart recommendations for website text, presentation summaries, and other content in 18 languages. 
  • Magic Design: Upload your image and select from a carefully curated collection of personalized templates, making customization a snap. 
  • Magic Edit: Easily add or swap elements in an image by describing your needs, then watch the magic unfold. 
  • Beat Sync: Automatically synchronize video footage with a soundtrack of your choice. 
  • Translate: Quickly convert text in designs to more than 100 languages. 

Pros of Using Canva 

Peeling back the curtain on its unique features, let’s uncover why Canva has become the go-to for designers at every skill level. 

  • User-friendly interface: Canva’s easy-to-use platform empowers everyone to create professional designs effortlessly, regardless of their design skills. 
  • Affordable: Canva has a free version that comes with basic features, and they also offer paid plans with more advanced features for a fair price. 
  • Diverse templates: Canva provides extensive template selection for different design needs, like social media posts on job postings, infographics, and recruitment flyers. They also have access to a large collection of paid and free images, icons, and illustrations, for your designs. 
  • Collaboration: Canva allows users to work together with team members on designs, which is perfect for businesses and organizations. 
  • Enhances productivity: Canva’s AI features simplify the design process, reducing the time and effort needed for content creators. 

Cons of Using Canva 

Despite its many features, there are certain limitations to the platform, including: 

  • Online dependency: Users need an internet connection to access and use Canva due to its web-based nature. 
  • Manage expectations: Don’t expect Canva to be like Adobe Photoshop. Manage your expectations regarding the level of customization you can achieve with Canva. 
  • Limited export options: Canva’s export capabilities are restricted, which can pose challenges when exporting designs in specific file formats. 
  • Shifting focus: As Canva develops its AI tools, it appears to be moving towards offering a more comprehensive suite of products, such as Canva Docs, rather than solely concentrating on design. 

Who Can Benefit from Canva? 

Canva’s easy-to-use interface and plethora of templates empower anyone to create professional designs, regardless of experience, quickly. Small businesses will appreciate Canva’s templates for flyers, posts, and Brand Kit feature that maintains a consistent style. 

Students and teachers can also use Canva’s academic templates for projects and presentations. The intuitive interface lets students make visuals without extensive design skills. 

For staffing firms, Canva provides templates tailored specifically for recruiting materials like job postings, banners, and event invitations. Collaboration features allow HR teams to seamlessly design together. The affordable pricing works well with staffing budgets too. 

Read More: Brand Guide Dos and Don’ts 2023 Checklist

Microsoft Designer: A Closer Look at the Next Big Thing 

Microsoft may have arrived fashionably late to the graphic design space, but they’re catching up quickly. As of 2023, the company has been dedicated to developing Microsoft Designer. Leaning on its AI expertise as a significant investor in OpenAI, Microsoft is determined not to lose its AI advantage in the creative industry. 

Microsoft Designer is a web design tool for creating websites and mobile apps. It’s not intended for designers interested in developing their design systems or producing illustrations or artwork. Instead, Microsoft Designer is best suited for non-designers, including staffing firms, looking to produce simple websites, brochures, catalogs, eBooks, and similar materials. 

While it’s free for personal use, users need to sign up with an email address to access the platform. 

Read More: Co-Piloting Success: Microsoft’s AI Copilot Takes the Wheel in B2B Marketing 

Features of Microsoft Designer: A Design Tool Powered by AI 

Microsoft Designer is a design tool included in the Microsoft 365 suite. It comes packed with features, making it a powerful tool for creating designs. 

  • Integration with Microsoft 365 Suite: Microsoft Designer is fully compatible with the Microsoft 365 suite, letting users create and edit designs such as client presentations and onboarding documents directly in familiar apps like PowerPoint and Word. 
  • AI Image Generator: Transform text prompts into personalized images for candidate profiles, recruitment brochures, and job descriptions, enhancing visual appeal and engagement. 
  • Design Ideas: Receive customized templates tailored to your project needs. 
  • Design Copy: Automatically generate text descriptions and hashtags for social media posts, job descriptions, and email campaigns using AI. 
  • Animated Visuals: Incorporate animated elements such as backgrounds. 
  • Resize and Export: Adjust dimensions to fit social media platforms and export with optimization for sharing industry insights and client updates. 
  • Integrated with Edge: Access Designer directly within your Microsoft Edge browser. 

Pros of Microsoft Designer 

From its seamless integration with Microsoft products to its innovative AI-powered features, we’ll explore how this design tool can elevate your creative projects and streamline your workflow. 

  • AI-powered design assistance: With Microsoft Designer’s AI-driven design recommendations, users can efficiently produce visually engaging content, saving time and effort. 
  • Accessible to all: Microsoft Designer is accessible at no cost to individuals with a Microsoft account, making it an excellent choice for those seeking a powerful design tool without the expense of high-priced software. 
  • Effective collaboration tools: The platform’s features help users work together smoothly, making design tasks easier. 

Cons of Microsoft Designer 

Although Microsoft Designer offers lots of benefits, it’s important to acknowledge its limitations. While it excels in many areas, there are certain drawbacks that users should be aware of. Let’s explore the bumps along the road. 

  • Limited template selection: While Microsoft Designer provides various templates, its selection isn’t as extensive as Canva’s. 
  • Limited customization: While Microsoft Designer lets users tweak their designs, it offers less flexibility than other tools. Users might find it challenging to get the exact look they want. 
  • Limited compatibility: Microsoft Designer only works with Microsoft products, which might not be helpful for users who use other software. 
  • Tricky for newbies: Learning Microsoft Designer might be a bit tough for beginners, especially since it’s linked to the Microsoft 365 suite. 

Who Can Benefit from Microsoft Designer? 

Staffing firms can leverage Microsoft Designer to create wireframes and mockups essential for client presentations, recruitment materials, and internal reports. Its intuitive drag-and-drop interface ensures accessibility for users of all skill levels. 

One of Microsoft Designer’s key benefits lies in integrating with other Microsoft products, such as PowerPoint and Excel. 

Overall, Microsoft Designer is a top pick for users who must incorporate wireframes or mockups into presentations or reports. Its compatibility with Microsoft products and customization options makes it an excellent choice, especially for those already familiar with Microsoft’s suite of tools. 

Two Paths to Professional Design 

Canva and Microsoft Designer are two solutions catering to the increasing need for user-friendly design tools capable of producing professional designs catering to staffing firms’ and businesses’ needs. 

Canva’s extensive design library and intuitive interface make it a top choice for individuals and staffing firms seeking a comprehensive design platform. Meanwhile, Microsoft Designer, backed by the trusted Microsoft brand, prioritizes efficiently creating high-quality designs. 

Staffing firm leaders may discover significant value in both platforms, as their decisions hinge on personal preferences, tailored design needs, and allegiance to trusted brands. 

Read More: All-In or Outsource: Find the Perfect Marketing Fit for Your Staffing Firm 


At Allied Insight, we specialize in elevating marketing strategies by analyzing the features, usability, and compatibility of various marketing platforms, including Microsoft Designer and Canva, to help you make informed decisions. Our expertise in marketing stack solutions enables us to customize our guidance according to your specific needs and goals. 

Whether you want to create captivating visuals with Canva or streamline your design process with Microsoft Designer, we’re here to assist you at every step. Let us help you unleash the full potential of these tools and elevate your marketing efforts to new heights. Contact us today to get started! 


1 Andrews, Lachlan. Canva Announces USD 40 Billion Valuation Fueled by the Global Demand for Visual Communication. Sept. 2021,


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